The folder will appear at the bottom of your folder list. Under Mailboxes, 'Open these additional mailboxes:' click on the Add button and type the person's name in the window (e.g., Jane Doe), and click the OK button.Select your Office 365 account and click the Change button.To open another persons folder(s), you need to make sure that you have been given permission to their Mailbox account and the Folders/Subfolders in that Mailbox account that you wish to access (e.g., See steps 1-7 above). To share additional folders/subfolders, right-click on the folder or subfolder you wish to share and follow steps 2-7 above.Īccessing another person's folder(s) using Outlook.Click on the person's name and select the appropriate permissions from 'Permission Level:' drop down list (e.g., Owner, Contributor.).Select Properties or Sharing Permissions (depending on your Outlook version) and click Permissions tab.icon and choose Folders icon to view all folders) Right click on the folder you wish to share (if wanting to share a subcalendar or contacts, you will need to click the.Now you will need to give permissions to the actual mail folder, subcalendar or contacts. The option "Folder Visible" must be selected. Reviewer rights are recommended at the Mailbox level. Select the person you wish to give permission to from the address list and press the Add button.Right-click on your Mailbox name (e.g., Mailbox-Doe, Jane) and select Folder Permissions.The process for sharing your Mailbox and your Individual folders is the same. First, you need to give the person permission to access your Office 365 e-mail account Mailbox (e.g., Mailbox - Doe, Jane) then you need to give the person permission to access each Folder/Subfolder you want to share. Just fill out your details below and we'll do the rest.If you would like to give a person permission to access a folder in your Office 365 account it involves giving permission in two places. If you've found this useful, you may want to sign up to our newsletter where you'll receive notices on when we post new articles and helpful "how tos". Once the indexing is complete the speed of your search should improve dramatically. Depending on how large your email file is, it could take a few hours to complete the indexing task. It may be a bit slow to search initially, due to the indexing that is being carried out in the background. Now try and search the shared mailbox and all should be good. You've now completed the rectification process.
Open Outlook and then go to to File > Options > Search and the click Indexing Options. Now we're going to re-enable the indexing function in Outlook so these changes will be picked up.
#Outlook private email shared mailbox windows
Now follow the screen shots below:Ĭlick OK through all the windows to apply the changes.
#Outlook private email shared mailbox full
Open Control Panel and ensure in the View By drop down list at the top of the window is set for Small Icons to display the full contents of the Control Panel.Ĭlick on the Mail (32-bit) link to open the Mail Setup of Outlook. Now that we've done that, close Outlook and any email windows you have open. I have tested this and can confirm this rectified preventing the change applying permanently to the OST file.įirstly, we need to disable the the indexing on Outlook by going to File > Options > Search and the click Indexing Options. Thanks to NoUfixItForMe in the comments below for his/her contribution. Some of these applications will prevent the changes to the OST file we'll need to do later on in this tutorial. You've even tried to delete your profile and re-create it and still the problem persists.īefore we start the rectification process, please ensure you have killed off your instance of Teams, Skype and any other Office application for good measure through Task Manager. You discover that the search function in Outlook returns no results when searching a shared mailbox, yet it works fine in your primary mailbox.
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